A meeting minutes template is a managerial tool which keeps records of everything that happens during a meeting. This document will provide you with all the information about what happens during a meeting, at what time it happens, and what are the decisions afterwards. Furthermore, if there are some rules or important points which you forgot, having a record of it will help you in reminding about what you are missing. It includes one member of the group who writes down everything that happened during a meeting. A meeting minutes template includes the name of those persons who were invited to attend the meeting, if in case due to any reason they were unable to attend it will mark them as absent.
How Much Importance Meeting Minutes Keep?
Meeting minutes template helps the members of the group to keep a record of everything that happened during the meeting. The information which it provides to the members includes very important things which can be helpful even in future times. This will cover data such as how many members were present at the meeting, and how many were absent, if they were absent, what is the reason for that? It will also provide you with the time of the meeting. Furthermore, you will be notified about what are the different tasks assigned to members? Which member is assigned which task, and in how much time will he/she covers it?
Details of Meeting Minutes Format
It is furthermore important in providing information to those members who were due to some reason couldn’t be able to attend the meeting. So instead of doing a new meeting, the absent members can read the written document, which will be provided to them by one of the members of the group. They will then know what happened during their absence and what are some of the important key points which they need to remember. A meeting minutes can also be helpful in giving the members a quick look at the meeting if they forget something important. They can open and read the document and revise those missing points which they are missing in their planning or work. So you should take advantage of a professional meeting minutes format.
Meeting Minutes and Advantages
Now we will have a look at what are some of the important advantages as well as disadvantages of meeting minutes.
1: You will have a complete record of everything that happened during the meeting.
2: You will have the main basic points on which all members of the group agree.
3: Now you have a record with you which can also be used in future, if someone needs to have a look on them.
4: The forgotten points can be revised.
5: Provides complete back-up for the absent members of the group.
Meeting Minutes and Disadvantages
1: Some topics require lengthy discussions which cannot be completed in the meeting.
2: If due to any reason, a meeting starts late, the time for discussion will be even more limited.
3: If meeting gets canceled due to any reason, then the members will need to come at another time which will again bound them.
4: It bounds the members until the time it overs, if someone has to go somewhere immediately, they will have to quit the meeting.
5: The members are required to be punctual in meeting, for which they will need to arrive early before the meeting starts.
Template for Meeting Minutes
