An expense voucher template is a document that is a legal poof of a debt that has been paid. Expense vouchers are used by companies or organizations to pay off their debts. These vouchers play an important role in most trades between two companies. When two companies come in contact with each other for the purpose of financially lending a hand to one of the companies. Also, when the debtor pays off the debt, they need some sort of document proof for it to avoid any future fraud accusation by the creditor. The voucher should be approved or signed by the head or manager of both companies on site of the debt payment. This way, there remains no place for any mishaps or confusions that may lead to relations with. These vouchers even play a big role in developing good relations with other companies. When a company gives off a loan to some other company and the debtor pays the debt back on time with an expense voucher, it creates an impact of professionalism on the creditor. This results in them wanting to stay in contact with them for any future deals or contracts. As it develops, a relation of trust between the both companies.
Tips for Preparing an Expense Voucher
An expense voucher is always made by the debtor. They are the ones that are required to provide the expense voucher when they are paying off the debt. The expense voucher states that the following debts have been paid off, and then they are signed or approved by both the debtor and creditor. Making an expense voucher is not a hard task, but it requires a proper format that should be followed. It can be made by using MS Excel or Word document. Most of the companies have a specific expense voucher format that is followed throughout the company’s lifetime. However, if you are planning to make an expense voucher from scratch, some of the main things that it should include are as follows;
1. The name and logo of the in debt organization, their contact information and address of the office.
2. The name of the creditor company.
3. The date on which the debt is being paid off.
4. The name of the manager or employee that is in charge of recompensing the creditor.
5. The amount of debt take from the company.
6. The description of the debt (purpose of the debt).
7. Date on which the debt was taken.
8. Total amount to be paid off.
9. Signature of the debtor.
10. Extra space left for the signature of the creditor, which will be done after the submission of the payment.
Details of Expense Voucher
After preparing an expense voucher either by using a readymade format or through downloading a professional template, it is then printed out. After giving it final touches, it can be taken with the employee or manager to the site where the debt amount will be paid off. The idea of using expense voucher at remote place is to make whole procedure fluently and comfortably. It is an ethical way of carrying out any business deal with another company. It proves that the debtor company is indeed trustworthy to carry out business deals with in the future.
Template for Expense Voucher
